The Importance of Maintaining Business and Industrial Items

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The Importance of Maintaining Business and Industrial Items

Owning or working at a company entails more than just showing up for the job everyday. The items that businesses and industry use require constant maintenance. This not only keeps such equipment working as it should, but ensures that it lasts for many years to come. Eventually, a light bulb needs replacing or a machine becomes so old that it no longer works properly. These maintenance tasks require office managers to buy and put in a new light bulb or to order a machine to take the place of the one no longer working.

In the case of fixing small items like light bulbs, office managers usually keep a handy supply in stock for such occasions. In the instance of larger machines or supplies, office managers can sell the old one to help offset the cost of the replacement equipment. When looking to purchase replacement equipment, shoppers can search at local office and industrial supply shops or online through various equipment and supply manufacturers, and on eBay.

Types of Business and Industrial Items

While the importance of taking care of business and industrial items is a given, just what type of equipment do industrial businesses need most often? The following sections go into more detail on the various items available, including heavy equipment, building materials, and other items.

Heavy Equipment

Heavy business and industrial equipment include items such as heavy machinery used in any sort of industrial setting. This can include machines that create the parts needed, from actually forming the parts all the way down to shot blasting and other finishing processes. Other types of machines include assembly machines that put all of the created parts together to produce the final product. The table below details some of the more common machinery types in a fabrication and manufacturing setting.

Machinery Types


Milling Machine

Includes milling machines, such as lathes or drill presses; used in the manufacturing process to remove material from stock

Moulding Machine

Includes various presses and dyes; sometimes uses heat to melt materials to go into a mold to make parts

Finishing Machine

Shot blaster, belt sanders, and other machines put various finishes on parts; often used to prepare items for painting or other processes

Robotic Welding Machine

Can greatly speed the assembly process; ideal when requiring accurate and quick work; works in conjunction with human workers

As shown in the table above, a variety of different machine types exist, all with various functions crucial to an industrial setting. Without this machinery, many manufacturing businesses could not exist, which makes maintaining them all that more vital.

Building Materials

Building materials provide an area of primary performance to a business site. These items make up the very walls of the establishment and provide such crucial elements as lighting or plumbing. Without these items a business could not exist, so make sure to take care of and maintain these items to extend their lifetime as long as possible. The following section covers the various materials available that make a business location operational, including lighting, plumbing, and other building materials.


This category includes all light fixtures and the lights that go in them. Lighting provides an area of primary concern at a business, as work areas and locations of high traffic need adequate lighting to prevent injury. Lights need to be replaced quickly when they go out, and any maintenance plan should take this into account. Extra light bulbs in a storage room become a necessity because the life of a light bulb can vary.


Plumbing includes the pipes, valves, and tubes that make an office functional. Keep in mind cost of plumbing material, such as copper or PVC, when selecting replacement parts. Office managers must also keep in mind other factors, such as the amount of piping needed, any elbows for turns, and any valves to help regulate pressure.

Roofing and Insulation

Roofing items include the materials used to protect a roof, roofing screws, and any roof outlets, among other items important to keeping out the elements at a business or industry. Insulation provides another area that business owners need to keep in mind. Insulation helps keep out the cold or heat, making a business more comfortable for employees and customers.

Windows and Doors

Windows and doors also need replacement occasionally. So make sure to take into consideration the look of an office or warehouse when making a choice, as well as the cost.

Walls and Building Materials

Walls and the building materials, such as bricks and wood, serve as the foundation for any business structure. The proper care and maintenance of such items, especially extra supplies kept on hand like paint or tiles, needs primary consideration when maintaining business facilities.

Electrical Equipment

Electrical equipment, including wiring, circuit boxes, gauges, and testing equipment, requires maintenance on a routine basis. Any exposed wiring also needs replacement as soon as possible to prevent electric shock. Office managers should check any exposed wiring with a voltmeter or multimeter before dealing with it to make sure it contains no electric current.

Hand Tools

Hand tools make up a large range of products including various tools used by companies to accomplish their day-to-day business. This type of tools includes such items as spanners, screwdrivers, pliers, chisels, and more. Making sure the tools used everyday work great is an important consideration when maintaining business and industrial items.

Industrial Supplies

Various cleaning equipment, safety gear, as well as ways to safely handle various hazardous materials make up the industrial supply range of products. Also included are HVAC supplies, items associated with hydraulics and pneumatics, and a variety of other areas, such as items dealing with security.

Industrial Tools

Items associated with construction and engineering comprise a large part of this category. The industrial tools section can also include a variety of items associated with such areas as pressure washing, painting, and surveying, among others.

Office Equipment and Packing Supplies

Smaller office items, such as copiers, printers, and fax machines, are part of office equipment. This important catch-all category also contains the various paper, writing utensils, office furniture, and other items used in an office setting. Packing supplies includes the postage and packaging used to ship items to customers in the local area or around the country.

Telephone and Answering System

Items dealing with telephone and answering systems help businesses communicate with each other and their customers. This category contains the phones and wiring used, as well as various other devices such as wireless adapters that make communication that much easier.

Maintaining Items

When maintaining business and industrial items, a few techniques come to mind. These techniques, outlined in the sections below, can help items last for a long time. Always observe proper safety precautions when dealing with heavy machinery.


Keeping an item clean is one of the true and tried methods of extending the life of an item. This includes cleaning at the end of its use cycle for the day, with a more thorough cleaning at the end of the work week. Operators or users should also schedule monthly and yearly maintenance, especially for machinery with parts that need occasional replacement or calibration.


Another important consideration is the storing of items when not in use. Typically, this involves keeping items out of direct sunlight, as well as, storing them out of the way of foot traffic. A storage room or area provides an ideal location to store items when not in use, especially for long periods of time.


No matter how well an operator cares for an item and maintains them, eventually business and industrial items require replacement. In the best case scenario, office managers can sell items with the proceeds going towards the equipment set to replace it. Otherwise, office managers should store the old piece of equipment until a decision is made as to what to do with it or should dispose of it in the proper way.

Shop for Business and Industrial Items on eBay

Businesses and individuals shopping on eBay can expect a secure and simple shopping experience. To quickly find your product of choice, enter keywords into the search box on any eBay page. Use terms like "fax machine" or "construction tools", for example, to begin your search. To narrow down the list that pops up, click on the categories options to display just the listings that you like the best. Reading through eBay’s search tips provides more advice on searching for business and industrial items on the site. eBay shops also provide an assortment of product options, from business supplies to heavy-duty industrial items.

Remember to read through each product listing you are interested in, taking note of cost, item quality, sizes, colours, and other product attributes. Ask the seller any other questions by clicking the Ask a Question link on their listing page. Finally, assess the seller’s feedback rating, which other shoppers determine. This feedback allows you to find out how happy the seller's customers are with their service and products.


Maintaining business and industrial items is an important task within a company, and it usually falls upon an office manager to plan for. Typically, individuals tasked with such activities come from a company's maintenance department or the equipment operators themselves can perform the maintenance under the supervisor of the office manager. Regardless, companies should develop a comprehensive maintenance plan to account for every area of a business or industry. This includes such areas and items as machinery, the office environment itself, or even the bathroom or break areas that employees use every day.

Properly maintaining business and industrial items saves money for the company, as items maintained last longer, requiring replacement and repair less frequently. An in-depth maintenance plan provides a good way to also monitor the status of bigger equipment, as the detection of any potential breakdown should be easier to find before the equipment stops working altogether. When buying replacement parts or equipment, shoppers can look at local retailers, online at equipment manufacturer websites, or on eBay.

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